EasyCall Conference Call Newsletter

Have you ever had a significant amount of people register for a conference, and then only half of them show up? You’re not alone. This sort of thing is common for large volume conference calls (100+ people). It depends on the type of call, but our data shows an average turnout of 40-50%.

Do you want more than the “average” turnout? Here are some tips to boost conference call attendance:

Remind Your Participants – Remind your participants by sending an email or making a quick phone call. Sometimes people want to attend, but they forget.

Use a Guest Speaker – Invite a high-profile speaker. This can be an industry professional or a prominent member of your company. Inform participants that you will be hosting a live Q & A session with your guest speaker.

Take Attendance – Participants will be less likely to skip when they know that their name will be called out. A little accountability can go a long way.

Out-Dial – Instead of having participants call you, you should call them. Our blast-dial feature enables everyone on your list to be called at the same time. You can also have one of our operators assist you with the out-dial process.

Incorporate Media – Keep your attendees engaged and they’ll come back for more. Use Video, PowerPoint, Live Polls and Text-Based Chat to enhance your conferencing experience.

Keep it Entertaining – Incorporate humor throughout your meeting and find ways to keep it interesting. You can create a funny and interactive poll, show a comic strip or share a joke.

Consistency – Plan your calls for the same time and same day so that your participants are less likely to forget. In addition, your participants will begin to anticipate your meetings and plan accordingly.

Toll-free – Flat rate conferencing does not get the same response as toll-free. If people need to pay for the call, then they are less likely to attend.

Last-Minute Reminder – Nothing works better then a last-minute reminder. Send a short email about an hour before the conference call begins.

New program gives non-profits and institutions special low-cost rates for all conferencing products.

It’s the season of infinite giving. AccuConference, a preeminent provider of audio and Web conferencing technologies, is joining in the holiday spirit by bestowing a low rate of 50% off all AccuConference products to nonprofit companies and universities nationwide through its first ever Get Connected program.

“AccuConference has always been dedicated to supporting organizations that help people around the world learn, acquire new skills, and better their lives,” explained Jim Black, CEO and President of AccuConference. “From schools and health care organizations to children’s groups and local arts, we are pleased to be in a position to support these companies. This year, we made the decision to step up our efforts with the Get Connected program in honor of our customers.”

We have been using AccuConference for two years and have had nothing but a positive experience. Everyone in our organization is extremely pleased.

One of the many organizations participating in the special rate program is the U.S. Air Force Auxiliary Civil Air Patrol, a nonprofit promoting aerospace education through cadet training programs for young men and women. The Civil Air Patrol also encourages and assists search, rescue and disaster relief missions. AccuConference provides audio conferencing services that connect personnel stationed throughout six different states.

“Being a non-profit organization that needs to conduct monthly conference calls with people scattered all over the state and surrounding area, cost of services was absolutely considered when creating our budget,” said Colonel Bill Webb of the U.S. Air Force Auxiliary Civil Air Patrol. “The support and generosity of our corporate partners help raise vital awareness for aerospace research. We have been using AccuConference for two years and have had nothing but a positive experience. Everyone in our organization is extremely pleased.”

Jim Black added: “AccuConference has grown and prospered by delivering new and indispensable conferencing tools to meet customer needs. We are fortunate to have the support system of vital organizations like the Air Force Auxiliary Civil Air Patrol, and AccuConference is pleased to be able to give back to our community in this way.”

Premier quality, convenience, delivery and performance are the elements that comprise effective conferencing. AccuConference develops technologies with innovative and interactive solutions including reservation-less conference calls, Web conferencing and Mac-compatible applications. The service provides complete, versatile multi-function audio solutions to create a superior conferencing and collaboration experience.

For more info on Get Connected program and all AccuConference products, please go to www.easycallconference.com/non-profit-conference.shtml